How to Get the Best Value on a Heavy Equipment Rental

Whether you're an experienced operations manager or renting for the first time, there's a lot to cover with a heavy equipment rental. And for many people, it's a matter of punching a few words into Google, picking the first result, and giving them a call. But there should be more to your approach than a quick search engine query. Here's how to get the most out of your heavy equipment rental.

Know The Job

Before you rent, ask yourself what you need to the machinery to do. Preferably you'll have some lead time between your rental search and beginning the project. Are you digging out a foundation? Laying sewer or water infrastructure? Lifting heavy loads? Get a sense of the job, what you'll need the machine to do, and why. When contacting heavy equipment rental companies, discuss the job you're doing and ask them what machines they'll have available when you break ground.

Look Before You Rent

Start with the equipment the rental companies you're working with have. If possible, take a look at what's available to rent before you put down a deposit. Machinery should operate smoothly, be relatively clean, and have functional controls. Ask to have the machinery started and listen to the motor. Ask about its work and maintenance history. And, of course, ask for references; any quality heavy equipment rental shop will have plenty on hand.

Discuss Maintenance

One factor in renting heavy equipment that you'll need to discuss is service. Most rental companies service their equipment in the field to ensure that it's ready to go back out once a client is finished using it. This is generally done after hours, so you'll need to discuss access to the work site, environmental regulations, and security. Most heavy equipment rental companies have efficient teams that will be in and out without you even noticing they came by the site. If a company doesn't discuss on-site service, ask how equipment is maintained and what you should know about upkeep. Also be sure to ask about fuel; it can surprise many just how much diesel a typical piece of heavy machinery can go through.

Have A Heavy Equipment Rental Operator

Few rental yards will let you take their heavy equipment off-site without a fully licensed and trained operator for that equipment. For example, if you need a 60 foot articulating boom lift rental but only have experience with smaller earthmoving equipment, you will need additional training or hire someone who has the experience. Get an operator lined up before you call about rentals, and ensure their credentials are up to date. If possible, bring them with you to look at the rentals, as they can point out potential issues.

Ask About Your Responsibilities

Before you sign, you should know what you're responsible for with your rental. Heavy equipment is usually complex and tends to need day-to-day care that you might not be familiar with before asking. For example, in muddy or brush-heavy work sites, you may need to clean the treads on heavy machinery on a regular basis. You might also need to report any potential issues depending on the contract you secure. Make sure you understand your obligations before you sign.

Heavy equipment can make short work of a tough job on a site, but remember that you're engaging in a legal contract to buy a complex machine. The more research you do before you start, the more useful that equipment will be. And when you're ready to move forward with your heavy equipment rental, contact us.